Mendel University in Brno 

Information on the processing of personal data for participants in events organized within the Interdisciplinary, collaborative learning and teaching for resilient wood resources and innovations in a digital world (WooD+) project

When processing personal data, we always proceed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46 / EC (General Regulation on the Protection of Personal Data, hereinafter referred to as the "GDPR") and in accordance with the relevant national regulations governing the protection of personal data or regulating the activities of Mendel University in Brno.

University contact details:

Contact details of the Data Protection Officer:

Mgr. Martin Pernica, Ph.D.

Mendel University in Brno

Zemědělská 3

613 00 Brno, Czech Republic

E-mail: dpo@mendelu.cz 

Contact details for the conference manager:

Ing. Pavlína Pancová Šimková, Ph.D.

Department of Forest Protection and Game Management

Faculty of Forestry and Wood Technology

Mendel University in Brno

Zemědělská 3

613 00 Brno, Czech Republic

E-mail: pavlina.simkova@mendelu.cz

Mendel University in Brno hereinafter referred to as the "Controller" or "MENDELU", is the administrator of your personal data resulting from your participation in workshops, internships and seminars organized within the Erasmus + project.

Purpose of personal data processing

The processing of the personal data provided by you is necessary to ensure your participation in the workshop and internship.

Categories of processed personal data

• identification data (name, surname, title, etc.),
• student/employee status
• contact details (e-mail),
• curriculum vitae.

Legal grounds for personal data processing

The legal basis for the processing of personal data is Article 6 (1) (b) GDPR, as their processing is necessary for the performance of the contract (especially to ensure your participation in the workshop and internship).

Personal data transfer

Personal data are not transferred to other persons except in the following cases:

• the obligation to transfer personal data is imposed on MENDELU by a special legal regulation.

MENDELU may transfer the personal data of the personal data subject to other universities or educational institutions in its country or elsewhere in order to fulfil the terms of the agreement/contract.

When processing personal data within the conference, there is no automated decision-making, on the basis of which acts or decisions would be made, the content of which would be an interference with the rights or legitimate interests of citizens.  

Period of personal data retention

Your personal data are only processed for 5 years since the start of the project Erasmus+ (1/9/2020). After the expiration of this period, personal data are destroyed or are further stored for the period specified in the MENDELU disposal plan, issued in accordance with Act No. 499/2004 Coll., On Archiving and Records Service.

Overview of your rights concerning personal data protection

As a data subject, you have the following rights provided you prove your identity:

• right to access your personal data under the conditions stated in Article 15 GDPR; you are entitled to find out which of your personal data are processed and retained by MENDELU, the purpose, legal grounds, manner and period of processing and recipients to whom the personal data are made accessible;
• right to rectification of inaccurate or incomplete data under the conditions stated in Article 16 GDPR. As a data subject, you are also obliged to notify MENDELU of changes in your personal data and to prove that such changes have occurred, and provide MENDELU with the necessary cooperation in case we find inaccuracies in the data we process about you;
• right to erasure under the conditions stated in Article 17 GDPR. This right shall be exercised only if MENDELU fails to demonstrate justified reasons for the processing of your personal data;
• right to restriction of processing under the conditions stated in Article 18 GDPR. This right shall be exercised only if you deny the accuracy of the personal data, the reasons for and expediency of their processing or if you object to their processing;
• right to notification of rectification or erasure of personal data or restriction of processing under the terms stated in Article 19 GDPR, made by MENDELU as the Controller with the exception of cases where this proves impossible or involves a disproportionate effort;
• right to portability of your personal data which you provided on the basis of a consent or contract and which are processed by MENDELU through automated means under the terms stated in Article 20 GDPR. Right to obtain such data in a structured, commonly used, machine-readable and interoperable format and right to request that MENDELU transmit the data to another controller determined by you, if technically feasible. However, the Controller does not process the obtained personal data by automated means;
• right to raise an objection to the processing of personal data concerning you, which applies only to processing carried out in the public interest or for a legitimate interest of the Controller under the terms stated in Article 21 GDPR;
• right not to be subject to a decision based solely on automated processing, including profiling, under the terms stated in Article 22 GDPR. However, the Controller does not take any fully automated decision-making or processing without the influence of human judgement, that would have legal effects or other significant impacts on the data subject;
• right to lodge a complaint with a supervisory authority, in the Czech Republic the Office for Personal Data Protection, under Article 77 GDPR.

 Information on how to use your rights can be found on the dedicated website.